Commercial Assistant

Hopkins Homes are an ambitious, customer focused housebuilder that put people and the planet at the heart of everything we do. We're dedicated to delivering the best possible standards in design, build quality, and service for our customers. 

We’re committed to making a positive difference in the local areas we build new homes. We pride ourselves on being an inclusive and diverse employer of choice and build careers, not just communities. We’re looking for talented and enthusiastic individuals who will share this passion, to join our team.

Our benefits include:

• Bonus Scheme
• Enhanced Pension Scheme
• Car allowance
• Life Assurance
• 26 days holiday with additional bank holidays
• Holiday Buy Scheme
• Employee Assistance Programme

The Hopkins Homes buying team require an individual who is used to a diverse role. The Commercial Assistant will be required to have open lines of communication with commercial team. The commercial team is a fast-paced environment which relies on organised individuals liaising with a number of teams across the business, good communication skills are vital.

Your main responsibilities will include

• Setup of contracts and plots on COIN system
• Create monthly spend report and evidence for submission to joint venture partners
• Maintain CQMS trade contractor pre-qualification portal
• Complete change of tenancy forms for plot utilities
• Raise purchase orders on COINS ERP system for agency labour and plot utility invoices
• Process subcontractor valuations for customer service works including logging and distributing all contra charges
• Resolve invoice queries, coordinating with Buyers and Accounts Payable
• Support wider departmental meetings by taking minutes and distributing these to the relevant parties along with any agreed actions
• Carry out any other reasonable administrative duties as requested by your line manager, including the printing, laminating and posting of documents
• Collate monthly reports for the department to present in Management/Board Meetings
• Maintain the departmental filing system with payments information, including the filing of returned Subcontractor Order Contracts and maintaining the archive system and final accounts
• Assist with logging and distribution of sales variation forms